NewGen Xtra
CORA — Production & Compliance Overview
Recent Batches
| Batch No. | Product | Date | Units | Expiry | Brand | Status |
|---|
Supplier Certificate Alerts
📖 Production Guide
Step-by-step workflow for production runs — follow this order every time
Use a Production Run ID to link all records together across multiple days. Create one in the Production Run Manager below before you start.
🎯 Production Run Manager
Active Production Run
Previous Runs
📋 Pre-Production Checklist (do in this order)
${[
['1','Log Deliveries','HACCP Records → Intake Records → + Log Delivery','Log any ingredients received. This updates stock automatically.','haccp'],
['2','Pre-Production Check','Checklists → Pre-Production → complete all items','PPE, hand washing, production area check, equipment sterilisation.','checklists'],
['3','Cleaning Record','Checklists → Cleaning → add pre-clean entries','Log the pre-production clean — date, area, cleaned by, checked by.','checklists'],
['4','Glass & Plastic Register','Checklists → Glass & Plastic → tick all items','Check every item on the register is intact. Sign off.','checklists'],
].map(([num,title,where,desc,nav])=>`
`).join('')}
${num}
${title}
${where}
${desc}
⚗️ During Production
${[
['5','Production Record','HACCP Records → Production Records → + Add Record','Record each product: bulk qty, batch code, organic status, checked by. Use your Production Run ID to link everything.','haccp'],
['6','Weigh & Record Ingredients','Production → Plan Production Run','Use this to check stock levels and calculate exact ingredient quantities needed per product.','production'],
['7','GMP Checks','Checklists → GMP Checks → complete','General manufacturing practice checks during production.','checklists'],
].map(([num,title,where,desc,nav])=>`
`).join('')}
${num}
${title}
${where}
${desc}
📦 Packaging (separate session, same Production Run ID)
${[
['8','Pre-Packaging Check','Checklists → Pre-Production → complete again for packaging day','Same checks as blending day — separate record, same Run ID.','checklists'],
['9','Cleaning Record','Checklists → Cleaning → add pre-clean entries for packaging day','Log the packaging area clean.','checklists'],
['10','Packaging Production Record','HACCP Records → Production Records → + Add Record','Stage: Packaging. Link to original bulk batch code. Record actual unit count.','haccp'],
['11','Confirm Batch','Production → Plan Production Run → Confirm','Enter actual yield vs planned. Record allocations (backorders, stock, samples).','production'],
].map(([num,title,where,desc,nav])=>`
`).join('')}
${num}
${title}
${where}
${desc}
✅ Post-Production
${[
['12','Post-Production Clean','Checklists → Cleaning → add post-clean entries','Log the post-production clean.','checklists'],
['13','Stock Take (if needed)','Ingredients → Stock Take button','Compare system stock to physical count. Record any variance.','ingredients'],
['14','Verify Audit Trail','Batches → Audit Trail','Search your batch code or Production Run ID to see everything linked together in one view.','batches'],
].map(([num,title,where,desc,nav])=>`
`).join('')}
${num}
${title}
${where}
${desc}
💡 Inspector tip: When an inspector visits, go to Batches → 🔍 Audit Trail and search any batch code. It shows every linked record — checklists, cleans, production records, intake records — in one printable view.
Ingredients
Stock levels, batch numbers & expiry tracking
| Ingredient | Stock (g) | Stock (kg) | Organic | Supplier Batch | Expiry | Location | Supplier | Status | Actions |
|---|
Formulas
Product recipes & ingredient calculations
Plan Production Run
Generate batch numbers, check stock, track yield & allocate finished goods
1. Production Details
Batch Records
Full production history, yield tracking & traceability
| Batch No. | Product | Date Made | Planned | Actual Yield | Yield % | Backorders | To Stock | Expiry | Status |
|---|
Order Planner
Plan multiple production runs and calculate what to order
HACCP Records
Digital food safety management records
Digital Checklists
Pre-production, post-production, cleaning & glass/plastic register
Suppliers
Contact details, certificates, documents & renewal alerts
| Supplier | Contact | Ingredients Supplied | Cert Expiry | Status | Actions |
|---|
Document Library
SDS sheets, certificates, artwork & compliance docs
📋 Living HACCP Documents
Auto-generated from live CORA data — always current. Each brand has its own separate HACCP plan. Download any time for an auditor.
NewGen Xtra — Food Supplements
Food safety HACCP covering all ${Object.keys(FORMULAS.ng||{}).length} supplement products
Aurra Organics — Essential Oils & Cosmetics
Separate HACCP covering EO blends, candles and skincare
Le Spa Organics — Premium EOs
Cosmetic product safety plan for premium essential oil range
Label Batch Overlay Tool
Add Batch & Expiry to PDF Artwork
Upload your print-ready PDF artwork and the app will overlay the batch number and expiry date. Download ready to send to your printer — no InDesign needed.
📌 Coming in Phase 2: PDF overlay will be enabled once the app is hosted on your server with PHP backend.
Staff Mode
Simple checklist for production staff — tick off each ingredient as you weigh it
EU Transfers
Track stock shipped to Vivante Holdings OÜ (Estonia)
EU Responsible Operator: Vivante Holdings OÜ, Ahrti 12, 10151 Tallinn, Estonia
All transfers logged here maintain the UK→EU traceability chain.
All transfers logged here maintain the UK→EU traceability chain.
| Transfer Date | Batch No. | Product | Units | Destination | Reference | Status |
|---|
⚡ CORA Integrations & Alerts
SMS alerts, webhook endpoints & AI agent integration
SMS Alert Configuration
Alert Settings
Webhook API Endpoints
These endpoints will be active once hosted on your server. Use these with your automation platform and AI agents to read/write data.
GET/api/ingredients — List all ingredients with stock levels
GET/api/ingredients/{name} — Get specific ingredient stock
POST/api/ingredients/update — Update ingredient stock (voice agent use)
GET/api/formulas/{product} — Get formula & ingredient requirements
POST/api/production/plan — Plan a production run, returns batch no.
POST/api/production/confirm — Confirm batch, deduct stock
GET/api/orders/requirements — What needs ordering for planned runs
GET/api/batches — Full batch history with traceability
POST/api/transfers/eu — Log EU stock transfer
AI Agent Voice Commands
What your AI agent can handle
"We just received 20kg of organic banana, batch 12345, expiry August 2027" → Updates ingredient stock automatically
"Plan a production run of 200 units of ProteinMax Original for next Wednesday" → Generates batch number, checks stock, flags shortages
"What do I need to order before Saturday?" → Returns full order requirements list
"How much organic pea protein do we have in stock?" → Returns current stock level
"Log a transfer of batch PTO-26080-01, 200 units to EU warehouse" → Records EU transfer
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Facility & Equipment Register
HLA Labs Limited — Unit 12 Space Business Centre, Plato Close, Warwick CV34 6YA
Settings
About CORA
CORA — Compliance & Operations Resource Assistant
Your AI-powered operations management system. Voice-enabled, fully integrated, built for HLA Labs Limited.
💾 Data Backup & Restore
Export & Import Your Data
Export all your CORA data (ingredients, batches, records, suppliers) as a backup file. Import it after any software update to restore everything instantly. Always export before uploading a new version.
⚠️ Importing data will replace your current data. Always export first as a safety backup.
Company Details
EU Operator
🏭 Warehouse Locations
Configurable Locations
Add all locations where stock is held — UK sites, EU warehouse, fulfilment centres etc. Used in stock transfers and batch records.
Batch Number Format
[PRODUCT CODE]-[YYDDD]-[SEQ] — e.g. SF-26080-01
This format is locked in and auto-generated. Product codes are managed per formula.
🔒 Change Password
Use the 🔑 Password button in the top right to change your password or update your security question.
🛒 WooCommerce Integration
NewGen Xtra — Stock Sync
Connect CORA to your WooCommerce store. When you confirm a batch, finished goods stock automatically updates in WooCommerce. When an order is placed, stock is automatically deducted in CORA.
Setup steps:
1. Go to WooCommerce → Settings → Advanced → REST API → Add Key
2. Set permissions to Read/Write
3. Copy the Consumer Key and Consumer Secret
4. Open cPanel → File Manager → cora-backend/config.php → Edit
5. Paste credentials into
6. Also set a
7. Come back here and click Test Connection
1. Go to WooCommerce → Settings → Advanced → REST API → Add Key
2. Set permissions to Read/Write
3. Copy the Consumer Key and Consumer Secret
4. Open cPanel → File Manager → cora-backend/config.php → Edit
5. Paste credentials into
WC_NX_CONSUMER_KEY and WC_NX_CONSUMER_SECRET6. Also set a
WC_WEBHOOK_SECRET — any random string7. Come back here and click Test Connection
📦 Pack Mapping Guide
For CORA to correctly deduct stock when packs are sold, populate these custom fields on each WooCommerce product:
| Field Name | Singles Example | Pack Example | Mixed Pack Example |
|---|---|---|---|
| ngen_ai_family | Superfoods Plus | Superfoods Plus | Mixed Pack |
| ngen_ai_type | single | bundle | bundle |
| ngen_ai_pack_size | 1 | 7 | 1 |
| ngen_ai_aliases | SF, Superfoods | SF7, 7 pack SF | mixed, variety pack |
| ngen_ai_contents | leave blank | leave blank | SF:2,PTO:1,PTC:1 |
The ngen_ai_contents field uses format ProductCode:Qty,ProductCode:Qty — CORA will deduct each component automatically when a mixed pack is sold.
🔗 Webhook URL
Add this webhook in WooCommerce → Settings → Advanced → Webhooks → Add Webhook:
Topic: Order created & Order updated
https://cora.newgenxtra.com/cora-backend/api/woo_sync.php?action=webhook
Secret: use the same value as
WC_WEBHOOK_SECRET in config.php💰 Cost of Goods
Admin only — ingredient costs, packaging & margins
🔒 Private
Enter costs to automatically calculate true cost per unit for every product. Only visible to admin.
Packaging & Labour Costs per Product
Per Unit Costs
Enter the cost of packaging materials and labour per unit for each product. These are added to ingredient costs to give your true cost of goods.
Ingredient Prices (£ per kg)
Update Ingredient Prices
Full Product Cost Analysis
🧬 Formula Lab
Experiment with new formulas — see costs live before committing
🔒 Private
Formula Builder
Ingredients
Live Cost Analysis
Add ingredients to see live costs
Margin Calculator